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Welcome to the website of the American Board of Pediatrics (“ABP,” “we,” or “us”). We are committed to respecting your privacy and to protecting any information you provide to us.
As a convenience, we may provide links to third party websites that may solicit information from you. We do not control, nor are we responsible for, the privacy policies or practices of any other website.
Training Information: We require that program directors and program coordinators provide certain Personal Information, including name, mailing address, email address, and title. In addition, program directors and program coordinators provide Personal Information which includes date of birth and government-issued identification numbers, training qualifications, participation in activities, and credentialing information of residents and fellows within their training programs. We use this information to track residents’ and fellows’ training, administer in-training examinations, grant access and award credit for activities completed by residents, and credential residents and fellows for certification examinations. Program directors and program coordinators may make changes to their Personal Information at any time by visiting the Program Portal through the ABP website, then accessing the “Manage Profiles” page.
Survey Information: We may include brief surveys during the examination application process, enrollment into the Maintenance of Certification program, and at the end of some exams. In addition, we may survey diplomates directly concerning specific topics. This information is used for our internal business purposes, to inform and improve our programs, and also to anticipate trends in the pediatric workforce.
Financial Information: When physicians pay an examination fee or Maintenance of Certification enrollment fee via our website or when program directors or program coordinators pay for in-training examinations given by their programs, certain financial information, such as credit card numbers, credit card expiration dates, and billing addresses, are used to charge the physician or the program. Credit card information is passed to our credit card processing vendor, and the credit card number, security code, and expiration date are not retained by us.
The ABP makes information available to its employees, appointees, and contractors for internal business purposes such as to track training of residents and fellows, credential physicians for initial certification and maintenance of certification, conduct the registration, administration, and scoring of examinations, and to offer and record completion of certification and maintenance of certification activities approved by the ABP.
Release of Certification Status: We consider a physician’s certification status, including the current status of the physician’s participation in the ABP’s “Maintenance of Certification” program and the physician’s certification history, to be public information. We may publish on our website a physician’s current and historical certification status, and we may disclose this information to third parties.
Release of Information to Third Parties for Internal Business Purposes: We generally regard all other information about individuals as private and confidential, and will therefore typically use it only for our internal business purposes. However, we may disclose certain information in certain circumstances, including the following:
1. Diplomate Data
We share information regarding a diplomate's certification status, Personal Information, and educational information with the American Board of Medical Specialties (ABMS), which publishes The Official ABMS Directory of Board Certified Medical Specialists; medical societies, including the American Academy of Pediatrics, which publishes the journal Pediatrics, to help maintain the currency and accuracy of diplomate records, to provide Continuing Medical Education credit for activities created by the ABP, and to provide materials to diplomates that are designed to assist them in remaining current in their specialty; the Federation of State Medical Boards (FSMB), to help maintain the currency and accuracy of diplomate records and to publish the FSMB Physician Profile; Data Commons, which enables data transfers, to provide ABP-released data exchange among approved third parties; and with other third parties we determine to be reasonable and in the interest of the ABP to fulfill its mission and purposes.
2. Aggregate Data
We regard the results of an individual physician's examination, ABP-approved activity performance, and survey responses as private. We may, however, make available the aggregate results of various groups (eg, residents) at our discretion. We publish examination pass rates, training program pass rates, and workforce data on our website to inform the broader pediatric community. In these instances, however, we will endeavor not to identify specific physicians; only aggregated results will be disclosed.
3. Resident/Fellow Summary Evaluation Data
We release information regarding summary evaluations obtained through the resident and fellow tracking system, including dates of training, credit provided for that training, final evaluation and In-Training exam scores, upon the request of a trainee/diplomate with a notarized signature or the request of a training program that has accepted or is considering accepting a resident/fellow in transfer, or when we become aware that a resident/fellow has entered a new training program, either through the tracking and evaluation system transfer form or through other means of communication. We also provide residency/fellowship training directors the examination results of their residents/fellows on their in-training and certifying examinations.
4. Additional Data
For joint board certifications where we are not the administrating Board, we release information necessary for the administrating board to permit the physician to sit for the examination. We release data to third parties in order to deliver examinations. We also release minimal data to outside organizations that provide ABP-approved self-assessments, Quality Improvement projects, Performance Improvement Modules (PIMs), or other activities in order for our residents, fellows, and diplomates to access those modules.
5. Electronic Communications
We may use third party companies to deliver electronic communications. We will enter into commercially reasonable confidentiality agreements with these third parties to safeguard the information they transmit on our behalf.
Release of Information to Internal Research Staff and/or Third Parties for Research Purposes: The ABP may disclose certain information in certain circumstances for research purposes, including but not limited to the following examples: Dissemination of ABP efforts to improve its programs, and elucidation of factors influencing workforce trends.
We reserve the right to disclose, and typically will disclose, information in our possession to appropriate investigators or entities (eg, state medical boards, other credentialing bodies) and may make public information regarding any individual whom the ABP, in ours sole and absolute discretion, suspects or determines has: (i) violated our rules, policies, procedures, or required competencies (eg, codes of ethical behavior); (ii) engaged in misrepresentation or unprofessional behavior; (iii) had his/her diplomate status revoked or been otherwise disciplined; or (iv) demonstrated signs of impairment.
2. Court Order
We will disclose all relevant information in our possession for which we do not have a claim of legal privilege in response to a lawful subpoena, court order, or an authorized request by a government or regulatory entity.
We have put in place commercially reasonable physical, electronic, and managerial procedures to safeguard and secure the information that we collect. In 2014, the ABP established a Privacy Management Program, which is a comprehensive, organization-wide program describing the philosophical and practical process for how we address the collection, use, retention, disposal, sharing, and protection practices of personally identifiable information within the organization and define the security policies and practices that are taken to safe-guard that information. However, no security system is perfect. Thus we cannot guarantee that information transmitted to us over the Internet will not be intercepted and therefore may not remain private.
Credit card processing activities and related technologies must comply with the Payment Card Industry Data Security Standard (PCI-DSS). We undergo regularly scheduled audits by an independent security firm to ensure our compliance with the PCI-DSS and other security standards. We will not otherwise share an individual’s financial information with third parties for any other purpose except as required by law (such as complying with a subpoena or court order).
The website is not intended for children under the age of 13. We will not knowingly collect personally identifiable information via the website from visitors in this age group and will take prompt steps to delete any such personally identifiable information.
When visiting our website from a country other than the United States, or while in the United States but connected to an overseas virtual protocol network (VPN), electronic communication will necessarily result in the transfer of information across international boundaries. By visiting our website and communicating electronically with us, you consent to these transfers.
California Civil Code Section 1798.83 requires certain businesses to disclose, upon a written request, (i) a list of the kinds of personal information that the business has disclosed to third parties for direct marketing purposes during the preceding calendar year, and (ii) the names and addresses of all of the third parties that received personal information from the business for direct marketing purposes during the preceding calendar year. Businesses must respond to such requests within 30 days, but they are only obligated to respond to one request from a customer in a calendar year.
If you live in California, you may request this disclosure by sending an e-mail request to email@example.com listing your name, address, and e-mail address. You must also specifically indicate the nature of your request by including the following language or language substantially similar to it: “I request that you send me your third-party information sharing disclosures as required by California Civil Code Section 1798.83.” Alternatively, you can mail your request to the following address: 111 Silver Cedar Court, Chapel Hill, NC 27514, ATTN: Operations Department.
How to Contact the ABP
Origination Date: September 1, 2004
Revised: April 2011
Approved by the Board of Directors: June 2011
Revised: October 2011
Revised: May 2012
Approved by the Board of Directors: June 2012
Revised: September 2012
Revised: January 2013
Approved by the Board of Directors: February 2013
Revised: May 2013
Approved by the Board of Directors: June 2013
Revised: October 2013
Approved by the Board of Directors: February 2014
Revised February 2016
Approved by the Board of Directors: March 2016